Free Plumbing Invoice Template (Fill In and Download a PDF)
This free plumbing invoice template fills in right on this page. Add your business and customer details, the job's parts and labor, and tax, then download a finished PDF — no signup, and nothing you type is saved.
Fill in your plumbing invoice
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What a plumbing invoice needs to show
A plumbing invoice should separate labor from parts, so the customer can see exactly what they paid for. Add the job address and date, since plumbing work ties to one property and one visit.
If you charge a trip or diagnostic fee, give it its own line instead of folding it into labor. That keeps the invoice honest on jobs where the fee gets waived because the customer booked the repair.
Sales tax on plumbing work varies by province and state, and sometimes by whether it's labor or materials. Check your local rule before you decide what to tax and at what rate.
- Business name, address and contact details
- Customer name and the job address
- Invoice number and date
- Labor and parts on separate lines
- Trip or diagnostic fee, if one applies
- Tax, shown as its own line
- Total due and how the customer can pay
How to word your line items
Name the part instead of writing a vague "materials" line. "40-gallon gas water heater" tells the customer what they paid for; "parts, $1,250" doesn't.
Describe labor by the task, not just the hours. "Plumbing labor, water heater install" reads better than a bare number of hours with no context.
Terms and deposits
State when payment is due directly on the invoice, not in a conversation that's easy to forget. "Payment due on completion" covers most same-day plumbing calls.
For a bigger job, like a repipe or a water main repair, ask for a deposit before you buy materials. Put the deposit amount and the balance due date right on the document.
Even for a repeat customer, write the terms on every invoice instead of assuming they remember last time's agreement.
Common plumbing invoice mistakes
A few habits turn a fair price into a dispute. None of them look serious on their own, which is why they're easy to repeat.
Most of these get fixed simply by writing down what was agreed before the work starts.
- One lump total with no labor or parts breakdown
- A trip fee the customer was never told about
- No tax line, even where plumbing labor or parts are taxable
- A handwritten total that doesn't match the line items
- No stated due date, so payment quietly gets put off
- Quoting a price verbally and never confirming it in writing