Cleaning Business Software for Solo Cleaners and Small Crews

• Recurring cleans that book themselves

  A client you clean every week or every two weeks shouldn't be typed in every time. Set the cadence once and Handro creates each upcoming visit on your schedule. End a series never, after a set number of visits, or on a date, so a client who's moving drops off on the date you set. With autopay on, each finished clean charges the card your client saved, up to the series price, so you aren't sending a weekly invoice for that client.

• What cleaning business software needs to handle

  A cleaning business runs on a steady base of repeat clients, with one-off jobs on top: a first-time deep clean, a move-out, a client who wants the oven done once. The tool has to hold both on the same calendar without one burying the other. Handro's Today view shows the day's visits in one list, and you decide how to drive them.

• Quotes for deep cleans and move-outs

  For bigger one-time work, send a Good, Better and Best estimate and let the client pick. A standard clean, a clean with the oven and fridge, or the full deep clean: they compare on their own phone and sign right there. Not sure what to charge? Our guide How to Price House Cleaning Jobs (With a Worked Example) walks through hourly versus flat rate with real ranges.

• A cleaning day, start to finish

  Say Thursday has five homes. Open Today, see them in schedule order, and work through the list. If a client cancels one week, reschedule just that visit and the rest of their series stays put. When a clean is done, the invoice comes from that same visit, so nothing gets retyped at the kitchen table.

• Invoice per visit and get paid

  Each visit is its own job, so each can be invoiced with labor and materials tagged and each line marked taxable or not. Card payments run through your own Stripe or Square account, with zero Handro markup. You still pay their standard rate, billed by them. Cash, check and Venmo can be recorded by hand, and invoices and payments sync to QuickBooks Online.

• What cleaning business software costs

  Solo is US$14.99 a month for one person. Team is US$49 a month flat for up to 10 people, with the same features on both, so a crew of up to 10 pays one flat price. There's no setup fee. Start free on Starter and run a week of visits through it.

• What to check before you switch off a notebook or spreadsheet

  Bring your recurring clients in first, either from a CSV file or straight from QuickBooks Online. Past invoices stay in your old tool, since Handro doesn't import those automatically. Handro invoices each visit and doesn't produce a combined monthly statement, so if you bill a client once a month on a single statement, that's a gap. You can export your data at any time, so trying it never means losing your records.

IN THE APP

The real screens, not a mock-up.

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  Good, Better and Best estimates the customer signs on their phone.

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  Every customer's jobs, balance and history together.